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Emergency Management at the Daytona Beach Campus

The University makes every effort to avoid class schedule and service disruptions.  However, severe weather or other unexpected emergencies may require modifications to campus work and class schedules.

The campus Emergency Operations Team (EOT) is responsible for managing campus emergencies or severe weather conditions at the Daytona Beach campus and the Worldwide Campus headquarters.  The EOT provides regular informational updates to the campus community as indicated below under “General Emergency Procedures.”  During emergency conditions, announcements are typically made at 3 p.m. each day of the event.

Each individual department must review its operation, determine what services and staff members are essential, and communicate that information to those employees.  Essential employees who need to remain on campus during emergencies or hurricane conditions must  be approved by their respective supervision and the Director of Campus Safety. 

Definition: Essential staff includes personnel who provide time and task sensitive emergency support services to the campus.  Essential staff at the Daytona Beach campus includes safety, facilities, residence life and dining services personnel.

The campus response to severe weather or other emergencies may include:

Cancellation of classes

• Essential staff report to work as identified by department heads
• Other staff are requested to report if they can safely do so
• Staff not reporting or unable to report must use personal leave time
• The Daytona Beach campus flight department has specific guidelines outlined in their prodedures manual

Closure of campus

• Essential staff report to work as identified by department head
• Other staff does not report- If this is your regularly scheduled work day, no personal leave will need to be submited. Employees will be compensated.

Evacuation of campus

• All employees and students must evacuate the campus as directed by the EOT
• Essential employees (as appoved by the Director of Safety) remain on duty
• Other staff does not report-- if this is your regularly scheduled work day, no personal leave will need to be submitted. Employees will be compensated.

Hurricane Response Plan Chart

General and Weather-related Emergency Procedures

Should there be a weather-related emergency or other potential emergency affecting the Daytona Beach campus, advisories will be provided for the University community via 1. the University emergency hotline 2. the University Web site home page and Daytona Beach campus home page -- Emergency Notification links 3. E-mail 4. ERNIE and 5. through the Daytona Beach campus voicemail system.

All sources of information will be updated as often as necessary.

Read about hurricane season preparedness below.

Here are the instructions for accessing the information:

• The University emergency hotline number, 866/799-3728 (799-ERAU) provides real-time information on emergency closings or evacuations of either campus in the event of hurricanes, forest fires, or other major emergency. When no emergency exists it will contain information about contact numbers for the two campuses and Worldwide. This hotline will be kept updated regularly to provide accurate information.
• Click on the Emergency Notification button on the Daytona Beach campus home page (www.erau.edu/db/index.html) and check this page for current emergency information.
• ERNIE - Check the Announcements section on the Welcome Page.
• E-mail updates - Subject line will reflect the degree of urgency.
• Daytona Beach Campus Voice Mail: To retrieve messages from off-campus, call your own phone number. When the message picks up, press * (star) twice. Enter your password and press # (pound). Worldwide Headquarters: Call your office phone number. When the message picks up, press * (star) twice. Enter your mailbox number (last four digits of your phone number and your password all in one string), and then press # (pound). Please remember that the broadcast messages do not activate the message-waiting indicator. If you have not activated your voice mail, please do so by contacting IT Support at (386) 226-6990.

Notification of class cancellations, office closings, evacuations, the resumption of normal operations, etc., will be disseminated using the above methods of communication.

Hurricane Precautions at the Daytona Beach Campus

The Atlantic hurricane season begins on June 1 and extends through November 30 each year. While the entire eastern seaboard is susceptible to storm activity, Florida maintains a particularly vigilant watch during this time period.

Embry-Riddle’s Daytona Beach campus has an Emergency Operations Team that actively watches our weather patterns during the hurricane season. The team is charged with implementing precautionary and protective measures as required. The campus hurricane plan emphasizes early implementation of safety measures in the interest of protecting persons and property.

Our campus is fortunate to have a state-of-the-art weather lab and outstanding meteorology faculty. Threatening weather patterns with the potential for adversely affecting the Daytona Beach area are carefully monitored by the University and county emergency management personnel. Appropriate levels of advisories and warnings are communicated to the University community through:


* Voicemail
* E-mail
* ERNIE
* Embry-Riddle Web Site/Daytona Beach Campus Web Site – Emergency Notifications Box

While hurricanes can be accurately detected well into the Caribbean and beyond, the exact path they take and their strike probability zones are subject to many influencing factors. Accurate hurricane strike zones are usually not forecasted more than three to five days out. Activation of community evacuation plans are hinged to strike probability forecasts.

In the event that hurricane force winds are forecasted for the Daytona Beach area, the campus will begin evacuation procedures. Students, whether they live on or off campus, will receive information concerning evacuation options. In preparing to close the campus, we recommend students either return home or travel to a safe location. Evacuation shelter information is distributed to the campus and the University assists students who need transportation to local shelters.

During and after a hurricane, the campus remains closed. Emergency personnel will then conduct safety inspections and complete any repairs necessary in anticipation of re-opening the campus. The University will keep you informed by the above media sources. Every effort is made to re-open the campus as soon as safety permits.

Quick Reference 1-2-3 Guide for other Campus Emergencies

1. Call Campus Safety
2. Observe suspect or condition descriptions
3. Don’t endanger yourself

Medical Emergency

1. Call Campus Safety
2. Send someone outside the building to hail the responding emergency personnel
3. Learn to use an AED or to administer CPR/First Aid

Tornado

1. Move to the central and lower most area of the building
2. Close doors and windows
3. Call Campus Safety

Fire or Smoke

1. Activate a Fire Alarm pull station
2. Evacuate
3. Call Campus Safety

Hazardous Materials

1. Call Campus Safety
2. Close doors and move away from the hazard
3. Hail responding emergency personnel and keep others away.

For Emergencies: Press 7233(SAFE) from any Campus phone or use 226-6480
Campus Safety and Security
IT’S IN YOUR INTEREST!!

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Daytona Beach, FL Residential Campus

600 S. Clyde Morris Boulevard, Daytona Beach, FL 32114-3900