Daytona Beach Records and Registration

Frequently Asked Questions

Academic Records

Where can I get a copy of my transcript?

Because of confidentiality concerns, current Family Educational Rights and Privacy Act of 1974 (FERPA) regulations require a written request with the student’s valid signature for the release of a transcript.

Instructions for requesting Official Transcripts can be found online.

Where can I get a copy of my unofficial transcript?

Unofficial Transcripts are available from the Records and Registration Office. Family Educational Rights and Privacy Act of 1974 (FERPA) regulations require a written request with the student’s valid signature or online PIN authentication to release an unofficial transcript.

Instructions for requesting Unofficial Transcripts can be found online.

I don't want any personal or academic information released without my consent. What do I do?

If a student prefers this information not be released without their written consent, the Request for Nondisclosure form can be found online.

I want information concerning my records, including grades, released to my parents. What should I do?

Each student wanting information from their records (including grades) released verbally to parents, or any other designee, must submit a signed Student Request to Share Information form.

How do I change my degree program?

 In order to change degree programs, a student must contact their Program Coordinator to initiate the Academic Change process. The student must then meet with the program coordinator for the intended degree program. If approved, it is recommended that students declare any desired/required areas of concentration or minors at that time. Academic Change forms can be obtained online.

I have failed a course. If I take the course over again, will the 'F' be removed from my transcript?

No. With the exception of flight courses, which may be repeated only once, a student may repeat any course as often as necessary or desired. The grade for each attempt will appear on the student's academic transcript. In determining the student's cumulative grade point average, the grade for subsequent attempts at a course replaces the previous grade a maximum of two times.

Can I return to Embry-Riddle after being suspended?

YES!  You are required to either complete at least fifteen (15) semester hours, with a minimum G.P.A. of 2.5, at an institution with accreditation acceptable to ERAU, or remain away from Embry-Riddle for a period of twelve calendar months from the date of suspension. Please understand that the clearest way to gain readmission is through your academic success at another institution. Each request for readmission following suspension must include a completed application and application fee ($50), a personal petition, and an official transcript from each institution attended since the suspension. In cases of disciplinary suspension, more specific requirements may apply. Contact the Office of Records & Registration at your earliest thoughts of returning to ERAU by phone at 386-226-6339 or by e-mail.

How can I change my name in my student records?

The Office of Records & Registration requires a certified document for a name change. You may hand-deliver, mail or fax these documents to Records & Registration.

I need to withdraw from school. What should I do, and will I get a refund?

A withdrawal occurs when a student drops all courses in which he/she is enrolled. Students wishing to withdrawal from the University must complete a Withdrawal Clearance form and return the form to the Records and Registration Office. Refunds are dependent on the date of withdrawal as published on the calendar page in the schedule book of courses distributed each semester.

Course Registration

Do I need approval to register?

Once a student has met with their advisor he/she can then register in person or on the web. For more information regarding advisement and registration policies, refer to the schedule book of courses distributed each semester or contact the Records and Registration office.

If the course I need is closed, what should I do?

Entry into a closed course requires approval from the department chair of the required course. An add/drop form signed by the appropriate authorizing authority (see the back of the schedule book of courses or the last page of the calendar page) must be presented to Records and Registration for registration in any closed course.

What is "block tuition"?

The term "block tuition" applies to all undergraduate students who register for 12 - 16 credit hours during the fall and spring semesters. Undergraduate students who have completed more than 27 credit hours and have a CGPA of 3.0 or greater, may be eligible for “block tuition” of 12-18 credit hours during the fall and spring semesters. For more information about tuition, contact the Bursar's Office.

If I drop a course, will I get a refund?

Students who are above or below the tuition block or withdrawing from ALL classes may be eligible for a refund. Refund deadlines are published on the calendar page in the schedule book. For more information about refunds, contact the Bursar's Office.

When is the last day to drop a course? Will the dropped course show on my transcript?

The deadline to drop courses is published on the calendar page in the schedule book of courses distributed each semester/term. There are two deadlines:

1. Students may drop courses during the first three weeks of fall and spring and during the first two weeks of each summer term without penalty. The dropped course will not appear on the academic transcript.

2. After the first deadline expires, students may drop courses through the tenth week of each fall and spring semester and through the first five weeks of each summer term. A grade of 'W' will appear on the transcript; however, it will not affect your grade point average.

I would like to audit a course. What should I do?

If a student registers for a course then later in the semester decides to change the course from credit to audit, an add/drop form must be submitted to Records and Registration prior to the last day to change from credit to audit. The deadline dates are published on the calendar page in the schedule book of courses distributed each semester. If class attendance is not satisfactory, the instructor may award a "W" grade.

I haven't registered for a class in twelve months. Can I return to ERAU next semester?

YES!  Students are considered to be continuously enrolled, regardless of the number of hours for which they register, unless they enroll at another institution without advance approval, fail to enroll in at least one course at ERAU within any two year period after the last term of attendance, or have been suspended or dismissed from the University. A student who has lost continuing student status must reapply to the University through Admissions.

Academic Evaluations

What is an academic evaluation and where can I get one?

An academic evaluation is a document that lists all courses required for your degree program based on your catalog year. An official academic evaluation identifies courses already completed and those still to be taken. You may make your request for academic evaluation online or print the request and fax, mail or hand deliver to the records office. It is recommended that students request an evaluation once each academic year. Evaluations are not completed on the spot and may take up to 30 days. Students may obtain a copy of their latest evaluation in Records and Registration.

I want to take a course at another institution. What should I do?

After initial enrollment, students are expected to complete all degree requirements at ERAU. If a student wishes to take a course at another institution, a Petition to Take Courses at another Institution must be completed and submitted to Records and Registration with copies of all course descriptions.

Graduation and Alumni

I am an alumnus and need a replacement or additional diploma. What do I need to do?

A. There is a $40 fee per diploma. Backdated Diploma request forms may be obtained online or in the Office of Records and Registration. If you are using the online form, you will need to make a payment online and fax the form along with the payment verification to 386-226-6335 or mail to the Records office with the payment or payment verification. All requests need to include the legal name at time of attendance, term and year of completion, name of degree(s), student ID or social security number, mailing address and contact phone number.

I need a letter that states I have earned my degree. What do I need to do?

You can request a Degree Verification Letter by completing a request form and faxing it to 386-226-6335. A signature is required to release letter.

I want to find out if I am ready to graduate. What do I need to do to?

A student who is anticipating degree completion should submit a graduation application in the term before their term of completion. If you have more than two terms before degree completion you may request an academic evaluation.

I did not degree complete in the term I applied for. What do I do now?

You will need to register for the required coursework and submit a new graduation application to the Records Office for the term you will complete your degree requirements.

Where do I find the deadline dates to turn in my graduation application?

Deadlines are posted on the Prospective Graduate page of the course schedule book printed for each academic term.

Where do I find information regarding commencement?

Commencement information is posted each term at www.eraugraduation.com

I graduated, but did not receive my diploma.

Diplomas are mailed 6-8 weeks after the end of the term. Diplomas can be held for financial obligations to the university or incomplete academics and flight. Check with both the Records Office and Student accounting to ensure there are no holds on your diploma

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Daytona Beach, FL Residential Campus

600 S. Clyde Morris Boulevard, Daytona Beach, FL 32114-3900