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Daytona Beach Records and Registration

Frequently Asked Questions

Listed below are a number of questions most frequently asked at the Office of Records and Registration. The answers to these questions are in accordance with current policies, procedures and fees.

Q. Where can I get a copy of my transcript?

A. Federal regulations require that transcript requests be made, in writing, to the Office of Records and Registration and are signed by the requesting student Requests cannot be accepted via the web, however requests with a valid signature are accepted via fax at (386) 226-6335. Each official transcript carries a $5.00 fee. If faxing your request, you may pay online or mail your original request and payment to Records & Registration. Your faxed request must state your intentions for payment. Request forms may be obtained in the office and online. All transcript requests MUST be cleared through the Bursar's Office (Student Accounting). Any financial obligation to the University must be paid before the transcript is mailed. For more information, you may contact the Bursar's Office at (386) 226-6981. You may also check your account balance on-line. TRANSCRIPTS WILL NOT BE PROVIDED FOR ANY STUDENT WHOSE FINANCIAL OBLIGATIONS TO THE UNIVERSITY HAVE NOT BEEN MET. The Office of Records and Registration makes every effort to speed these important documents to your intended recipients. Due to peak times at the beginning of each term/semester, requests may be delayed. Please be advised that the University is closed the last week of December every year (December 24 - January 2). Every effort is made to send transcripts requested prior to December 24.

Q. Where can I get a copy of my unofficial transcript?

A. Unofficial transcripts may be obtained from Records and Registration or from ERAU Online (Blackboard) using an active Personal Identification Number (PIN). All transcript requests MUST be cleared through the Bursar's Office (Student Accounting). Any financial obligation to the University must be paid before the transcript is mailed. For more information, you may contact the Bursar's Office at (386) 226-6981. You may also check your account balance on-line. TRANSCRIPTS WILL NOT BE PROVIDED FOR ANY STUDENT WHOSE FINANCIAL OBLIGATIONS TO THE UNIVERSITY HAVE NOT BEEN MET. The Office of Records and Registration makes every effort to speed these important documents to your intended recipients. Due to peak times at the beginning of each term/semester, requests may be delayed. Please be advised that the University is closed the last week of December every year (December 24 - January 2). Every effort is made to send transcripts requested prior to December 24.

Q. What is an academic evaluation and where can I get one?

A. An academic evaluation is a document that lists all courses required for your degree program based on your catalog year. A completed evaluation identifies courses already completed and those still to be taken. A request for academic evaluation may be made in Records and Registration or online. It is recommended that students request an evaluation once each academic year. Evaluations are not completed on the spot and may take up to 30 days. Students may obtain a copy of their latest evaluation in Records and Registration.

Q. I don't want any personal and academic information released without my consent. What do I do?

A. The Family Educational Rights and Privacy Act of 1974 (FERPA) allows institutions to release certain types of information without the student's written consent. This information is classified as "directory information" and contains such items as name, date and place of birth, dates and terms of attendance, degrees awarded, addresses, and telephone numbers. If a student prefers this information NOT be released without consent, a written Nondisclosure Request must be submitted to Records and Registration. A new form for withholding directory information should be completed each academic year. If such holds remain on a student's record after their departure from the University, either by graduation or withdrawal, then enrollment and degrees earned cannot be verified without written consent from the student.

Q. I want information concerning my records, including grades, released to my parents. What should I do?

A. Each student wanting information from their records (including grades) released to parents, or any other designee, must submit a signed Student Request to Share Information form. This form may be obtained in Records and Registration, Student Services or on-line and must list the individuals to whom the University may release information.

Q. Do I need an approval to register?

A. Students in good academic standing (not on warning, probation or suspension), who have achieved sophomore level or higher (28 credit hours and above), may register using web registration without meeting with an advisor, provided no other holds to their record exist. Each student is assigned an academic advisor and is encouraged to consult him/her regarding course selection each semester. Students who have earned less than 27 credit hours or who are in academic difficulty must meet with their advisor for course selection and register in Records and Registration. For more information regarding advisement and registration policies, refer to the schedule book of courses distributed each semester/term or call Records and Registration at (386) 226-6030.

Q. If the course I need is closed, what should I do?

A. Entry into a closed course requires approval from the department chair of the required course. During the advance registration process, forced entries into closed courses are not normally approved. During the drop/add period at the beginning of each semester, students may contact the department chairs for entry into a closed course. An add/drop form signed by the appropriate authorizing authority (see the College Directory) must be presented to Records and Registration for registration in any closed course.

Q. What is "block tuition"?

A. The term "block tuition" applies to all undergraduate students who register for 12 - 16 credit hours during the fall and spring semesters. Credit hours in excess of 16 or below 12 are charged at the per credit hour rate. There is no "block tuition" during the summer terms. Courses are charged at the per credit hour rate and each summer term is billed separately.

Q. If I drop a course, will I get a refund?

A. Only students who withdraw from ALL courses are eligible to receive a percentage refund. Students registered for courses above or below the block tuition rate will receive a percentage refund based upon the date the course is dropped. Refund deadlines are published on the calendar page in the schedule book of courses distributed each semester/term. For more information about tuition and refunds, contact the Bursar's Office (Student Accounting) at (386) 226-6280.

Q. When is the last day to drop a course? Will the dropped course show on my transcript?

A. The deadline to drop courses is published on the calendar page in the schedule book of courses distributed each semester/term. There are two deadlines:
1. Students may drop academic courses (does not include certain flight courses and MRO courses) during the first three weeks of fall and spring semesters and during the first two weeks of each summer term without penalty. The dropped course will not appear on the academic transcript.
2. After the first deadline expires, students may drop courses through the tenth week of each fall and spring semester and through the first five weeks of each summer term. A grade of 'W' will appear on the transcript, however it will not affect your grade point average (g.p.a).


Q. I need to withdraw from school. What should I do, and will I get a refund?

A. A withdrawal occurs when a student drops ALL courses in which he/she is enrolled. Refunds are dependent on the date of withdrawal as published on the calendar page in the schedule book of courses distributed each semester/term. A grade of "W" will be assigned to each course if the student withdraws prior to the last day to drop courses. The "W" grade is NOT calculated into the grade point average (g.p.a.). If a student needs to withdraw after the drop deadline, "WF" grades are assigned to each course and calculated into the grade point average (g.p.a.).

Q. I would like to take a course for audit. What should I do?

A. When registering for academic courses, students may choose to audit a course rather than take it for credit. To do so, the appropriate box on the registration form or in web registration must be checked. If a student registers for a course then later in the semester decides to change the course from credit to audit, an add/drop form must be submitted to Records and Registration prior to the last day to change from credit to audit. The deadline dates are published on the calendar page in the schedule book of courses distributed each semester/term. Once a course has been changed from credit to audit, it cannot be reversed. To receive an "AU" grade, a student must maintain satisfactory class attendance. If class attendance is not satisfactory, the instructor may award a "W" grade.

Q. How do I change my degree program?

A. In order to change degree programs, a student must first contact their program coordinator to initiate the "Academic Change" form. The student must then meet with the program coordinator for the intended degree program. After counseling, he/she will be approved or denied entrance into the new degree program. If approved, it is recommended that students declare any desired/required areas of concentration or minors at that time.

Q. I have failed a course. If I take the course over again, will the 'F' be removed from my transcript?

A. NO! With the exception of flight courses, which may be repeated only once, a student may repeat any University course as often as necessary or desired. The grade for each attempt will appear on the student's academic transcript. In determining the student's cumulative grade point average (c.g.p.a.), the grade for subsequent attempts at a course replaces the previous grade a maximum of two times.

Q. I want to take a course at DBCC. What should I do?

A. After initial enrollment, students are expected to complete all degree requirements at ERAU. If a student wishes to take a course at another institution, a "Petition to Take Courses Off Campus" must be completed and submitted to Records and Registration with copies of all course descriptions. Normally, students are not allowed to take courses at local institutions, however exceptions can be made for students who are local residents or are minorities taking courses in ethnic studies for use as electives.

Q. I haven't registered for a class in twelve months. Can I return to ERAU next semester?

A. YES! Students are considered to be continuously enrolled, regardless of the number of hours for which they register, unless they enroll at another institution without advance approval, fail to enroll in at least one course at ERAU within any two year period after the last term of attendance, or have been suspended or dismissed from the University. A student who has lost continuing student status must reapply to the University through Admissions.

Q. Can I return to Embry-Riddle after being suspended?

A. YES! You are required to either complete at least fifteen (15) semester hours, with a minimum G.P.A. of 2.5, at an institution with accreditation acceptable to ERAU, or remain away from Embry-Riddle for a period of twelve calendar months from the date of suspension. Please understand that the clearest way to gain readmission is through your academic success at another institution. Each request for readmission following suspension must include a completed application and application fee ($30 domestic students, $50 international students), a personal petition, and an official transcript from each institution attended since the suspension. In cases of disciplinary suspension, more specific requirements may apply. Contact the Office of Records & Registration at your earliest thoughts of returning to ERAU by phone at (386) 226-6339 or by
e-mail.

Q. How can I change my name in my student records?

A. The Office of Records & Registration has two methods by which students may change their name in their student records. In the case of a marriage, a certified copy of the marriage certificate is required. In other instances, a certified court document of the name change is required. You may hand-deliver, mail or fax these documents to Records & Registration.